Holder Reporting GuidelinesAre you reporting unclaimed property for the first time or perhaps you just need some guidance on one aspect of the process? You have come to the right place. We have compiled this information to help you through the reporting process.
This is a collection of forms used by our office.
Forms can be mailed to:
or faxed to: 785-291-3172
Our Office Provides 4 Reporting Methods:
Due to increasing security measures and the ability to use other means of reporting we are no longer going to allow access to UP3, our online reporting system. If you have questions or concerns, please call (785) 291-3173.
Did you know?
To protect our system password protected files and .exe files are not accepted. Please Upload NAUPA files to our secure server.
We are not a wagers state .hde files are not accepted.
When filing with a CD/DVD please use the appropriate label or use a marker. Improper labels can damage the disk drive.
We do accept files via UPExchange. A remit sheet will be emailed to you after the file is uploaded. Please include this remit sheet with your payment.
Important Information on remitting the contents of SDB's:
If you have submitted funds to our office but have paid the rightful owner(s) you may request a reimbursement claim with our office.
To request a holder reimbursement form you may contact our claims department at 785-296-4165 or firstname.lastname@example.org.
In order to locate the property, please provide the owner name(s) and address as originally reported. If the funds were remitted in an aggregate total, please provide a letter containing report date, aggregate total, owner name(s) and amount due the owner.
Make checks payable to: Kansas State Treasurer
Contact information: 785-291-3173 or email the Kansas Holder Serivce at KSHolder@treasurer.ks.gov
Reporting Due dates: November 1st for all business other than life insurance. May 1st for life insurance companies. If the reporting due date falls on a weekend the following Monday will serve as the due date. All items should be postmarked by the due date. Report year conversion tables can be found below.
Dormancy period/Report year tables: Dormancy periods for most frequently reported types of property.
Due diligence: Letters for items over $100, safe deposit boxes and stock should be mailed no more than 120 days and no less than 60 days before the report is filed. Sample due diligence letter.
Negative reporting: Negative reports are not required in Kansas you do not need to send anything in.
Reporting requirements: Reports do not have to be submitted until you have either one of the following: One amount over $100 or a total report of $250. We do take reports for all amounts so you do not need to wait to reach either of these totals.
Aggregate: Amounts under $100 may be lumped into one property and reported as aggregate. No details need to be provided. We recommend providing the details as it saves time for further research on your part in the future.